Important Dates
Art Out/In, 9:30.-11:30 a.m., May
General Meeting, 9:00 a.m., June 8th
From the President
Carol Stearns
I can tell you right now it takes more than a "good heart" to operate a respectable and successful non-profit association. Members have to devote time, effort, energy and resources. Successful associations require more than one person to operate the association. At TAA we evaluate our efforts continuously. We must never allow ourselves to become complacent or to become hopelessly mired in business as usual. For this reason, I try very hard to bring to the members matters that will affect the Gallery to be approved and voted on. Motions are presented at the General Meeting which are approved or rejected by members who attend these meetings. Bylaws and Standing Rules are the operating rules of the Association. Our Association is a non-profit business, but it is still a business. We are not exempt from the need to develop sound practices that work for us. Not accepting credit cards and/or checks, contrary to what some people believe, is a sound practice for TAA. This motion was approved and voted on unanimously by twelve members who attended the General Meeting last March.
Our Treasurer Alice Mooty has just finished the tax Form 990 for the Federal Government. She has also completed an audit of all her records according to our Bylaws and in both cases her figures balanced out perfectly. I hope everyone in TAA realizes and appreciates all her competency and hard work. She can account for every cent in the cash drawer and knows exactly how much has come into the Gallery and exactly where all the disbursements went. Great work Alice and a job well done. Special thanks to Lu Proll who help me clean out our storage room (behind the curtain). It took us some doing but it is now clean and totally organized. Take a peek inside you won't recognize it. Thanks Lu.
Proposed By-Law Article II-Officers and Board of Officers #4 was voted on and approved: Commencing in 2010, the term of office shall be two (2) years and will be limited to two (2) consecutive terms or until (the Officer's) successor is elected, and must be approved by a 2/3 majority of the members present. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented. This Bylaw will replace the current one. The Bylaws should contain a provision (according to Robert's Rules which govern our Association) for removal of a member from office. The provision can state that removal can occur for cause and then the reasons to remove someone, or the removal can occur without cause. Removal from office should require a previous notice and 2/3 vote of members present. If the bylaws state until the successor is elected (which it now states) members can rescind the election providing previous notice is given. The way the old Bylaw was stated you, as a member, had no choice but to let the Officers continue their term of two years regardless of whatever they did. This new Bylaw protects TAA and members now have a voice.
Our Publicity Director Jan Huthoefer presented members with an outline of Facebook and how it could be incorporated with TAA and our artists. A lengthy discussion followed with many questions. A motion was made and approved to table the subject. Jan gave a great presentation and we thank her.
From the Vice President
Marian Spencer
Now that May has arrived the coolers, newly serviced, will be very welcome. Our electric power, however, is again delayed from "Friday" to "April" to "May"??? The Craft Directors have been doing an excellent job of arranging our creations in the expanded space allowed y the roof repair, but we are still waiting for the ceiling tiles to be replaced.
We welcome two new members: Peggy Atkinson and Marc Ellis, who are both planning to be trained this month. For them and a refresher for veteran members - PLEASE READ!!!!
Read the sign that says NO CHECKS. If someone offers to pay this way, CALL ALICE.
ATM machines are close. On business days the Bank of America can help.
RECEIPTS, The purpose of the receipt book is to get the NAME AND ADDRESS of the purchaser so the artist can send a thank-you. Writing "2 watercolors and an oil" tell the artist very little.
The PEN TO CHECK BILLS is in the cash drawer. Use it on all bills.
DOCENT PROBLEMS call me, Marian Spencer.
NIGHT LIGHT. Use center cluster with the fan. Leave light on and fan off.
PHONE Land phone is local. If number on sheet by phone is preceded by 520 it is long distance.
CRAFT DIRECTORS. Any questions call Gerrianne Bielefeldt or Mary Jo Burns only.
GALLERY DIRECTORS. Call Sue Olivo or Pat Anderson. All phone numbers can be found in your newsletter.
READ DIRECTIONS FOR OPENING AND CLOSING the Gallery. CALL before you abandon the Gallery. If you must leave early or get there late, PLEASE CALL ME.
On May 2nd, Erna Ullrich was faced with a no-show after 1:00 p.m. We thank her sincerely for staying for the rest of the day and cover the afternoon.
We have two applications for Scholarships: Andrea Devere plans to attend the University of Arizona for a degree in Neonatal Nursing. Alyssa Evans also plans to attend the University of Arizona, working on studio art and graphic design and creative writing. Congratulations to both students.
From the Gallery Directors
Pat Anderson & Sue Olivo
April was a great month! We sold 58 paintings. Keep up the good work!!
The individual space per artist seems to be well accepted with all of us as well as the public.
As we get more new members, the space may be more limited. Since we each have a designated
space, when a painting is sold the docent may arrange the space so it is pleasing to
look at.
PLEASE remember to call when a painting or photograph is sold. This is the only way
we know to bring in another piece of art. Call no matter what the size; small, medium,
large or unframed, CALL!
The In/Out date is May the 28th. See you then!
From the Craft Directors
Lu Proll and Gerrianne Bielefeldt
We continue to have great success selling our crafts as our room is beginning to look a little bare. Let's all try to get motivated and make lots of items. Even though we are coming into our slow months it is still to our advantage to keep our room filled with wonderfully handcrafted things. Keep up the good work.
Wednesday, May 5, 2010
April 2010
From the President
Carol Stearns
We welcome a new member Celeste Collier to TAA. Celeste is a very talented artist that paints in various mediums. She will be a great asset to the Gallery and we are pleased she has joined our family.
Dedication: To set apart by a solemn act: devote or set apart to some work or duty: I want to acknowledge and thank the many members who are dedicated to the Gallery: The members who attend the General Meeting the first Tuesday of every month. The members who docent extra time to keep the Gallery opened. To Dick Roark who came in on Saturday, the third, to sit for a friend who could not make her docent time. He didn't have to cover for her. They could have called Marian and have her scurry around looking for someone to cover the time. These members are truly dedicated in showing an interest in what takes place with the Association. To all of them, the Board says THANK YOU.
IMPORTANT NOTICE: It has been brought to our attention through Pat Anderson's husband Dave ( who works for the Police Department) that counterfeit bills are showing up in Sierra Vista and surrounding towns. Perpetrators are passing counterfeit $1.00, $5.00 and larger bills. As a precaution, we have a black Counterfeit Detector Pen that will be in the cash drawer at all times. USE IT ON ALL BILLS AND KEEP PEN IN CASH DRAWER. It is simple to use. Take a bill regardless of denomination and make a small mark on bill. If the mark turns yellow it is a good bill. If the mark turns black it is counterfeit. Any questions please call Alice.
The new By-Law regarding the Memorial Wall was approved: Please write down on your By-Law sheet the added high-lighted sentence under VII - Gallery Operations #1 Memorials: A prominent area in the TAA Gallery will be established for pictures and memorial plaques honoring the deceased member or TAA friend. It will be displayed in a manner for visitors to read at eye level and not be intermingled with other pictures or paintings not pertaining to the memorial wall. I am in the process of writing small obituaries for each deceased artist on the memorial wall. This is a way of paying tribute to our deceased friends and letting visitors know who they were.
SCOPE OF NOTICE for By-Law Article II- Officers and Board of Officers #4. Commencing in 2001, the term of office shall be two (2) years and will be limited to two (2) consecutive terms. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented.
Proposed By-Law to be Voted on May 4th at General Meeting: Commencing in 2010, the term of office shall be two (2) years and will be limited to two (2) consecutive terms or until (the Officer's) successor is elected, and must be approved by a 2/3 majority of the members present. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented.
Our Publicist Jan Huthoefer will be going to a seminar this Friday regarding putting TAA on Face Book. For those of you who do not have a computer this is a web site on the Internet which could be of great value in advertising TAA and the members' work. As she learns more details she will inform us.
From the Vice President
Marian Spencer
First of all, a big THANK YOU to those of you who are helping see us through this crisis - the crisis of restoring the Visitor's Center to whatever. The reason we lost our source of power and heat was that there was never any scheme established. The electrical lines in the Gallery are mixed with those of the rest of the building. The grant to restore the Visitor's Center was only to repair that part of the building and we had very little communication concerning our needs. The power outage was supposed to be ended by April. We have to be patient. In the meantime we try to use the overkill extension cord for the jewelry case, and the battery-powered light donated by our President in the restroom. The Visitor Center's power source was tangled with ours and we wait as patiently as possible for "April."
Now the Good Things: A coating of tar on the roof solved the problem of running water in the craft room, at least temporarily, and we can use the space we have. The city electrician, Paul Hamm is ready to repair our electrical service. Docents should turn on lights when needed. The furnace works IF IT IS TURNED ON. The side door should be used only for emergencies. Everyone using it - or not using it - should check to have it locked. Slam it. The city may have been using it or someone used it and neglected to lock it afterward.
Remember, Docents, when you are in charge of a show or you are a Featured Artist, you are expected to sit extra times. If you cannot sit, CALL as soon as you know. CALL MARIAN, CALL THE GALLERY, CALL ALICE! If you need to leave early for any reason, CALL! If we expect to remain in business, we must have the place open. It is scary to call and get no response. I may not be in a good position to walk to the Galley just then to see what happened.
As someone who has sat a lot for the last three years, I find that our large purchases come from other countries with CASH. If they intend to shop they go from one gallery to another, find what they want, and are ready to take it with them. Many have removed the painting from the frame so they could pack it for other lands. As long as they have purchased the painting and THEY REMOVE IT and THEY OWN IT the only help they should be given is the space and a possible tool.
SALE SHELF. Our little sale shelf is back and available for sale of useful items kept in neat array: We needed some old art magazines to refer to when a visitor asked, "What is scratch art?" We are often asked for quilt patterns available from old magazines or books. Price items with the dots available in the quilt bag drawer. Docent removes tag, places pay in box and the fund is a donation to TAA. Do not write sale in cash book.
From the Gallery Directors
Pat Anderson & Sue Olivo
Our Open Judged Show was a great success! Thanks to all of you who volunteered to help with the necessities: music, refreshments, entries and hanging. It was much appreciated! The 6' artist has been initiated. You might have noticed that not all artists have a 6' space. This is due to the amount of art submitted. The artists were assigned their space at a random drawing witnessed by other artists on the In/Out day. We will rotate art every month, but we may instead decide to do it every two months. As with everything we've done, this is on a trial basis. Also, as we have more artists join TAA, the space may be adjusted. Even though you have your own space, it is still necessary to talk with a Gallery Director before a change is made. You may still replace an item that is sold. The mini-minis have their own space. Many tourists buy the smaller paintings, so it is better to have them all together. We also have new labels for your artwork. You may exchange the ones you now have with the new ones when you come into exchange your work or you may do it while you are docenting. The labels will be in the cabinet that goes up to the Craft Room. Thanks to Carol Stearns for arranging the Memorial Wall. It looks great! As a reminder, PLEASE call the artist when you have sold a painting, no matter what the size. Also, some artists would like to have the name and address of the purchaser so a thank you note may be sent. There is a receipt book at the register to use. If there is anyone interested in being a Featured Artists this year, you may call Pat Anderson or Sue Olivo to inquire about availability. The In/Out date for April is the 30th. See you then!
From the Craft Directors
Lu Proll and Gerrianne Bielefeldt
Our craft area is enjoying great success. Sales are up and that is great for the gallery. Thank you all for making these terrific items.
We will continue our display window with the spring theme until the end of April. All Easter items will be put in your box or be put in the kitchen if your box is full. We will then display our Red, White, and Blue for our patriotic holidays of Memorial Day, Flag Day, July 4th, and finally Labor Day. As you craft for these days, remember that other items not related to these days need to be brought in as well. We are still keeping our fingers crossed that our 'leak' has been repaired. We have moved some things around to accommodate this 'fix' which has given us more space for displaying our crafts. With this extra space we can certainly use more items!!
Please remember to check the kitchen for any items that were put there for a number of reasons...some may be missing a tag, item could be damaged, or item could be dirty or faded. We also have a few items that have been in the gallery for quite a long time...some of these items will be removed from display and put in the kitchen. If an item belongs to you, please take it home and then replace it with a newer and fresher model.
Please remember that items left under the window for display are for the craft directors or craft committee to disperse, whether it is to display or to be put in the crafters personal box. If for any reason it is necessary for an item or items to be removed from under the table...please notify one of us... we will need to know the reason why, and then we will decide where the item(s) should go.
Thank you all for the great job you are doing creating these wonderful crafts. We are proud to have you in the gallery.
Carol Stearns
We welcome a new member Celeste Collier to TAA. Celeste is a very talented artist that paints in various mediums. She will be a great asset to the Gallery and we are pleased she has joined our family.
Dedication: To set apart by a solemn act: devote or set apart to some work or duty: I want to acknowledge and thank the many members who are dedicated to the Gallery: The members who attend the General Meeting the first Tuesday of every month. The members who docent extra time to keep the Gallery opened. To Dick Roark who came in on Saturday, the third, to sit for a friend who could not make her docent time. He didn't have to cover for her. They could have called Marian and have her scurry around looking for someone to cover the time. These members are truly dedicated in showing an interest in what takes place with the Association. To all of them, the Board says THANK YOU.
IMPORTANT NOTICE: It has been brought to our attention through Pat Anderson's husband Dave ( who works for the Police Department) that counterfeit bills are showing up in Sierra Vista and surrounding towns. Perpetrators are passing counterfeit $1.00, $5.00 and larger bills. As a precaution, we have a black Counterfeit Detector Pen that will be in the cash drawer at all times. USE IT ON ALL BILLS AND KEEP PEN IN CASH DRAWER. It is simple to use. Take a bill regardless of denomination and make a small mark on bill. If the mark turns yellow it is a good bill. If the mark turns black it is counterfeit. Any questions please call Alice.
The new By-Law regarding the Memorial Wall was approved: Please write down on your By-Law sheet the added high-lighted sentence under VII - Gallery Operations #1 Memorials: A prominent area in the TAA Gallery will be established for pictures and memorial plaques honoring the deceased member or TAA friend. It will be displayed in a manner for visitors to read at eye level and not be intermingled with other pictures or paintings not pertaining to the memorial wall. I am in the process of writing small obituaries for each deceased artist on the memorial wall. This is a way of paying tribute to our deceased friends and letting visitors know who they were.
SCOPE OF NOTICE for By-Law Article II- Officers and Board of Officers #4. Commencing in 2001, the term of office shall be two (2) years and will be limited to two (2) consecutive terms. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented.
Proposed By-Law to be Voted on May 4th at General Meeting: Commencing in 2010, the term of office shall be two (2) years and will be limited to two (2) consecutive terms or until (the Officer's) successor is elected, and must be approved by a 2/3 majority of the members present. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented.
Our Publicist Jan Huthoefer will be going to a seminar this Friday regarding putting TAA on Face Book. For those of you who do not have a computer this is a web site on the Internet which could be of great value in advertising TAA and the members' work. As she learns more details she will inform us.
From the Vice President
Marian Spencer
First of all, a big THANK YOU to those of you who are helping see us through this crisis - the crisis of restoring the Visitor's Center to whatever. The reason we lost our source of power and heat was that there was never any scheme established. The electrical lines in the Gallery are mixed with those of the rest of the building. The grant to restore the Visitor's Center was only to repair that part of the building and we had very little communication concerning our needs. The power outage was supposed to be ended by April. We have to be patient. In the meantime we try to use the overkill extension cord for the jewelry case, and the battery-powered light donated by our President in the restroom. The Visitor Center's power source was tangled with ours and we wait as patiently as possible for "April."
Now the Good Things: A coating of tar on the roof solved the problem of running water in the craft room, at least temporarily, and we can use the space we have. The city electrician, Paul Hamm is ready to repair our electrical service. Docents should turn on lights when needed. The furnace works IF IT IS TURNED ON. The side door should be used only for emergencies. Everyone using it - or not using it - should check to have it locked. Slam it. The city may have been using it or someone used it and neglected to lock it afterward.
Remember, Docents, when you are in charge of a show or you are a Featured Artist, you are expected to sit extra times. If you cannot sit, CALL as soon as you know. CALL MARIAN, CALL THE GALLERY, CALL ALICE! If you need to leave early for any reason, CALL! If we expect to remain in business, we must have the place open. It is scary to call and get no response. I may not be in a good position to walk to the Galley just then to see what happened.
As someone who has sat a lot for the last three years, I find that our large purchases come from other countries with CASH. If they intend to shop they go from one gallery to another, find what they want, and are ready to take it with them. Many have removed the painting from the frame so they could pack it for other lands. As long as they have purchased the painting and THEY REMOVE IT and THEY OWN IT the only help they should be given is the space and a possible tool.
SALE SHELF. Our little sale shelf is back and available for sale of useful items kept in neat array: We needed some old art magazines to refer to when a visitor asked, "What is scratch art?" We are often asked for quilt patterns available from old magazines or books. Price items with the dots available in the quilt bag drawer. Docent removes tag, places pay in box and the fund is a donation to TAA. Do not write sale in cash book.
From the Gallery Directors
Pat Anderson & Sue Olivo
Our Open Judged Show was a great success! Thanks to all of you who volunteered to help with the necessities: music, refreshments, entries and hanging. It was much appreciated! The 6' artist has been initiated. You might have noticed that not all artists have a 6' space. This is due to the amount of art submitted. The artists were assigned their space at a random drawing witnessed by other artists on the In/Out day. We will rotate art every month, but we may instead decide to do it every two months. As with everything we've done, this is on a trial basis. Also, as we have more artists join TAA, the space may be adjusted. Even though you have your own space, it is still necessary to talk with a Gallery Director before a change is made. You may still replace an item that is sold. The mini-minis have their own space. Many tourists buy the smaller paintings, so it is better to have them all together. We also have new labels for your artwork. You may exchange the ones you now have with the new ones when you come into exchange your work or you may do it while you are docenting. The labels will be in the cabinet that goes up to the Craft Room. Thanks to Carol Stearns for arranging the Memorial Wall. It looks great! As a reminder, PLEASE call the artist when you have sold a painting, no matter what the size. Also, some artists would like to have the name and address of the purchaser so a thank you note may be sent. There is a receipt book at the register to use. If there is anyone interested in being a Featured Artists this year, you may call Pat Anderson or Sue Olivo to inquire about availability. The In/Out date for April is the 30th. See you then!
From the Craft Directors
Lu Proll and Gerrianne Bielefeldt
Our craft area is enjoying great success. Sales are up and that is great for the gallery. Thank you all for making these terrific items.
We will continue our display window with the spring theme until the end of April. All Easter items will be put in your box or be put in the kitchen if your box is full. We will then display our Red, White, and Blue for our patriotic holidays of Memorial Day, Flag Day, July 4th, and finally Labor Day. As you craft for these days, remember that other items not related to these days need to be brought in as well. We are still keeping our fingers crossed that our 'leak' has been repaired. We have moved some things around to accommodate this 'fix' which has given us more space for displaying our crafts. With this extra space we can certainly use more items!!
Please remember to check the kitchen for any items that were put there for a number of reasons...some may be missing a tag, item could be damaged, or item could be dirty or faded. We also have a few items that have been in the gallery for quite a long time...some of these items will be removed from display and put in the kitchen. If an item belongs to you, please take it home and then replace it with a newer and fresher model.
Please remember that items left under the window for display are for the craft directors or craft committee to disperse, whether it is to display or to be put in the crafters personal box. If for any reason it is necessary for an item or items to be removed from under the table...please notify one of us... we will need to know the reason why, and then we will decide where the item(s) should go.
Thank you all for the great job you are doing creating these wonderful crafts. We are proud to have you in the gallery.
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