May 2010

Important Dates
Art Out/In, 9:30.-11:30 a.m., May
General Meeting, 9:00 a.m., June 8th

From the President
Carol Stearns

I can tell you right now it takes more than a "good heart" to operate a respectable and successful non-profit association. Members have to devote time, effort, energy and resources. Successful associations require more than one person to operate the association. At TAA we evaluate our efforts continuously. We must never allow ourselves to become complacent or to become hopelessly mired in business as usual. For this reason, I try very hard to bring to the members matters that will affect the Gallery to be approved and voted on. Motions are presented at the General Meeting which are approved or rejected by members who attend these meetings. Bylaws and Standing Rules are the operating rules of the Association. Our Association is a non-profit business, but it is still a business. We are not exempt from the need to develop sound practices that work for us. Not accepting credit cards and/or checks, contrary to what some people believe, is a sound practice for TAA. This motion was approved and voted on unanimously by twelve members who attended the General Meeting last March.

Our Treasurer Alice Mooty has just finished the tax Form 990 for the Federal Government. She has also completed an audit of all her records according to our Bylaws and in both cases her figures balanced out perfectly. I hope everyone in TAA realizes and appreciates all her competency and hard work. She can account for every cent in the cash drawer and knows exactly how much has come into the Gallery and exactly where all the disbursements went. Great work Alice and a job well done. Special thanks to Lu Proll who help me clean out our storage room (behind the curtain). It took us some doing but it is now clean and totally organized. Take a peek inside you won't recognize it. Thanks Lu.

Proposed By-Law Article II-Officers and Board of Officers #4 was voted on and approved: Commencing in 2010, the term of office shall be two (2) years and will be limited to two (2) consecutive terms or until (the Officer's) successor is elected, and must be approved by a 2/3 majority of the members present. An exception can be made to the limit of two (2) consecutive terms but must be made on individual offices, one term at a time, and must be approved by a 2/3 majority of the members present at the February meeting when the slate is presented. This Bylaw will replace the current one. The Bylaws should contain a provision (according to Robert's Rules which govern our Association) for removal of a member from office. The provision can state that removal can occur for cause and then the reasons to remove someone, or the removal can occur without cause. Removal from office should require a previous notice and 2/3 vote of members present. If the bylaws state until the successor is elected (which it now states) members can rescind the election providing previous notice is given. The way the old Bylaw was stated you, as a member, had no choice but to let the Officers continue their term of two years regardless of whatever they did. This new Bylaw protects TAA and members now have a voice.

Our Publicity Director Jan Huthoefer presented members with an outline of Facebook and how it could be incorporated with TAA and our artists. A lengthy discussion followed with many questions. A motion was made and approved to table the subject. Jan gave a great presentation and we thank her.


From the Vice President
Marian Spencer

Now that May has arrived the coolers, newly serviced, will be very welcome. Our electric power, however, is again delayed from "Friday" to "April" to "May"??? The Craft Directors have been doing an excellent job of arranging our creations in the expanded space allowed y the roof repair, but we are still waiting for the ceiling tiles to be replaced.

We welcome two new members: Peggy Atkinson and Marc Ellis, who are both planning to be trained this month. For them and a refresher for veteran members - PLEASE READ!!!!

Read the sign that says NO CHECKS. If someone offers to pay this way, CALL ALICE.
ATM machines are close. On business days the Bank of America can help.
RECEIPTS, The purpose of the receipt book is to get the NAME AND ADDRESS of the purchaser so the artist can send a thank-you. Writing "2 watercolors and an oil" tell the artist very little.
The PEN TO CHECK BILLS is in the cash drawer. Use it on all bills.
DOCENT PROBLEMS call me, Marian Spencer.
NIGHT LIGHT. Use center cluster with the fan. Leave light on and fan off.
PHONE Land phone is local. If number on sheet by phone is preceded by 520 it is long distance.
CRAFT DIRECTORS. Any questions call Gerrianne Bielefeldt or Mary Jo Burns only.
GALLERY DIRECTORS. Call Sue Olivo or Pat Anderson. All phone numbers can be found in your newsletter.
READ DIRECTIONS FOR OPENING AND CLOSING the Gallery. CALL before you abandon the Gallery. If you must leave early or get there late, PLEASE CALL ME.
On May 2nd, Erna Ullrich was faced with a no-show after 1:00 p.m. We thank her sincerely for staying for the rest of the day and cover the afternoon.

We have two applications for Scholarships: Andrea Devere plans to attend the University of Arizona for a degree in Neonatal Nursing. Alyssa Evans also plans to attend the University of Arizona, working on studio art and graphic design and creative writing. Congratulations to both students.

From the Gallery Directors
Pat Anderson & Sue Olivo

April was a great month! We sold 58 paintings. Keep up the good work!!
The individual space per artist seems to be well accepted with all of us as well as the public.
As we get more new members, the space may be more limited. Since we each have a designated
space, when a painting is sold the docent may arrange the space so it is pleasing to
look at.
PLEASE remember to call when a painting or photograph is sold. This is the only way
we know to bring in another piece of art. Call no matter what the size; small, medium,
large or unframed, CALL!
The In/Out date is May the 28th. See you then!

From the Craft Directors
Lu Proll and Gerrianne Bielefeldt

We continue to have great success selling our crafts as our room is beginning to look a little bare. Let's all try to get motivated and make lots of items. Even though we are coming into our slow months it is still to our advantage to keep our room filled with wonderfully handcrafted things. Keep up the good work.